PALLADIUM SAINT LOUIS  /


2015 Evening Room Rental / Financial Minimums
• For daytime rates please contact our sales team
Sunday ‐ Thursday
$1,500 room rental
$5,000 food + beverage minimum

Friday
$2,000 room rental
$10,000 food + beverage minimum

Saturday
$3,000 room rental
$15,000 food + beverage minimum

• Food + beverage is required for all events.
• If the food + beverage minimum is not reached a facility rental charge of $5,000.00 will be incurred.
• Please note the food + beverage minimum does not include 24% catering fee or current sales tax.

Deposits
•   A non‐refundable $3,000.00 facility rental deposit, signed contract & credit card information on file is required to hold your event date.
•   A non‐refundable payment of 50% of the estimated total is due 120 days prior to your event date.
•   Final and full payment is due 10 business days prior to your event date based on your guaranteed guest count.
•   In the event your total cost exceeds the total estimate paid, the difference will be due + processed on the day of event.

Guarantee
Guaranteed attendance for your event must be received 10 business days prior to the event date. You will be billed for your guaranteed number, or the number of guests served, whichever is greater.

Catering Fee
A 24% catering fee is added to all food and beverage fees. This fee is used to cover the base cost of service, culinary + support staff. Please feel free to discuss gratuities with your sales manager.

Overtime Fee
Our prices as listed are based on a maximum four hours. Should you need to extend your event time, there will be a charge of $500 per hour. This fee includes use of the facility and staff. Additional fees will be applied to extend bar and food service. Overtime is at the discretion of management.

Ceremonies and Rehearsals
For ceremonies taking place inside Palladium Saint Louis, a fee of $500 will be charged.  For outdoor ceremonies a fee of $750 will be charged.  A fee of $200 will be added should a rehearsal be desired at a mutually convenient time prior to the ceremony. Room flip fees may apply.

Security Deposit
A security deposit of $500 is required from the contracting party. The security deposit must be received by Palladium Saint Louis with the final payment prior to the event. Security deposit will be returned in full after the event unless damage is incurred. The contracting party is responsible for any damage by any person in attendance, including subcontractors.

Food Tasting
Complimentary tastings for seated + served event packages are provided for 4 guests upon receipt of signed contract + deposit. Complimentary brunch for up to 6 at Café Madeleine is provided for hors d’oeuvre + buffet event packages upon receipt of signed contract + deposit.  Tastings are available by appointment only.  Tastings may be scheduled Tuesday – Thursday 10:30am - 3:30pm.  Please consult with your sales manager for a mutually convenient time.

Outside Food
Palladium Saint Louis will supply, prepare, and serve all food for your event. We will be happy to arrange Kosher meals if needed. Wedding cakes from licensed bakeries may be brought into the facility.

Access Time
All outside vendors must be approved. Vendors may have access to the facility 2 hours prior to the event start time. It is your responsibility to have the vendor contact us as soon as possible. Palladium Saint Louis has special delivery and pick‐up requirements that need to be communicated. Equipment strike and removal must be completed by 1 hour after the end of your event time. Palladium Saint Louis is not responsible for overnight storage of items left by vendors.

Vendor Meals + Beverages
We are happy to provide vendor meals + non alcoholic beverages at a reduced cost. Please consult with your sales manager. All vendors are prohibited from consuming alcoholic beverages at Palladium Saint Louis.

Children’s Meals
We are happy to provide a child‐friendly meal to children twelve and under at a reduced cost. Please consult with your sales manager.

Parking
On‐site parking is complimentary. Valet parking and shuttle service are available and may be arranged for an additional fee. Please consult your sales manager for a price quote.

Security
2 security officers will be provided for each event. Additional security officers may be arranged for an additional fee.

A/V Equipment
Use of the sound system is included in your facility rental. The system is compatible with CD or iPod. Other AV items are available for rental through Aries Company and subject to their rental fee schedule.

Coat Check
Coat check attendants are available at $100 each for the first four hours and $25 each per additional hour.

Signs + Décor
Signs + decor may not be attached to any surface. Balloons are not allowed unless they are secured. Candles are required to be in secure holders or with surrounding glassware. Confetti may not be used. We reserve the right to approve all decor.

Smoking
Smoking is not permitted inside the building, or within fifteen feet of the entrances. There is a designated smoking area on the west side of the building.

Celebrate with Care
Palladium staff reserves the right to make decisions on continued service of alcoholic beverages. No “shots” under any circumstances, for any events will be served. We reserve the right to ID guests who appear to be under the age of 30. No alcohol will be served without proper ID. Bar service and music must end 15 minutes before the close of your event. Palladium St. Louis is responsible for the administration, distribution and service of all alcoholic beverages in compliance with existing liquor laws. It is mandatory that all liquors and wines be supplied by Palladium Saint Louis.

Conduct + Liability
Palladium Saint Louis is not responsible or liable for any injury to persons or damage to property not caused directly by Palladium Saint Louis or its employees. Personal property brought by Patron, Patron’s guests or Patron’s subcontractors is not the responsibility of Palladium Saint Louis. The Patron agrees to and hereby indemnifies and holds harmless Palladium Saint Louis against any and all claims, liabilities or costs and whether by reason of personal injury, death or property damage out of or connected with the Event caused or contributed by the intentional acts or negligence of the Patron, Patron’s guests or Patron’s subcontractors.

Unforeseeable Circumstances
The performance of this contract by either party is subject to the acts of God, war, terrorism, government regulations, disaster, unauthorized (wild cat strikes) civil disorder, curtailment of transportation facilities, or other emergencies making it impossible/ inadvisable to hold the client’s event. In the event that the event is terminated for one or more of the above reasons, all refunds of deposits + fees due Palladium Saint Louis will be negotiated with client.